5 Must-have Party Rentals for Outdoor Events in Miami

Miami, the core of South Florida, is known for its lively, bustling, and unique atmosphere, making it the perfect location for outdoor events. From our rich cultural diversity (lively music, vibrant colors, and flavorful food) to our beachfront, Miami provides breathtaking views and tropical climates, perfect for any event. 

Even if you’ve figured out a South Florida event venue as yet, you still need a few core items to make your event a success. This is where your party rentals come in. Lucky for you, as top South Florida event planners, we have helped many hosts like you plan their events from start to finish. So, in our experience, and among the hundreds of options, these are the five essential party rentals needed for any outdoor event in Miami.

A Tantalizing Food Buffet

Everyone knows a party is incomplete without good food, but you must take things up a notch in South Florida. Having a food buffet for your outdoor event offers your guests a wide range of food options and allows them to enjoy a variety of culinary offerings. 

 Since Miami is known for many flavourful dishes, you can experiment with as many foods as possible. Here are some ideas:

• Empanadas are great appetizers (fillings with beef, chicken, or spinach with cheese).

• Salad and cold dishes, such as watermelon and feta salad.

• Grilled mahi mahi for a tasty main course. 

• Side dishes, like corn on the cob and sweet plantain.

• Lots of desserts (For instance, key lime pie and guava pastries)

• As many beverages as possible (like mojitos and fresh coconut water).

Executing this flawlessly can be stressful, so hiring a professional caterer is best. They will know how to prepare these dishes with a South Florida touch, but they can also let you focus on other fun aspects of your events. To ensure you have the best and most reputable caterer on hand, we recommend working closely with an event planner to coordinate all the logistics. 

A Colorful & Decorated Portable Bar

Speaking of other aspects of your event, your outdoor event in the 305 is incomplete without a portable bar (making it number 2 of the essential party rentals your Miami party will need). A good portable bar will include a countertop for mixing and serving drinks, a cooler and ice bucket, and built-in refrigerators for keeping the drinks cold. Spice things up by adding a variety of drinks — from alcoholic beverages to cocktails, mocktails, juices, and (guess what) sparkling water. 

Adding a colorful touch is also a great idea that’ll tune up the vibe of your event. But remember, every event is different, be sure to match your drinks to the type of event you’re hosting. For example, a children’s party would call for mocktails, lemonades, coconut water, and fruit juices. On the other hand, a bachelorette party can have all the rum and mojitos Miami has to offer. 

Dazzling and Decorative Lighting

Lighting can make or break an event space — regardless of what time of day you’re hosting your event. But what gets you the most impact is doing things beyond the standard lighting features. Decorative lights can add a unique touch to any classic event design, transforming a simple venue into breathtaking and unforgettable scenery. 

Think about it — when done well, lighting can also help you emphasize a centerpiece, the center stage, or a unique element like a dance floor. For instance, you can use red and pink lights to accentuate a romantic vibe for a Valentine’s event, while you can use bright lights to demarcate the dance floor from the rest of the room. 

Another great thing about decorative lights is that they can give your event a unique theme. For instance, tiki lights can give your event a traditional, native tone, while neon lights tell a different story. You can also incorporate these lights into the entire venue decor, adding lights to small details, including drinks. However, when working with lights, ensure you’re not DIYing them alone - especially industrial lighting features. We recommend working with professionals like the team at Urban PopUp Events to avoid hazards and accidents. 

Games and Fun Activities

When you think of part rentals for outdoor events games might not be the first thing that comes to mind. But no matter what type of event you’re hosting, you’ll need to engage up your guests, and what better way to do that than to hire a games rental service? 

Plus, as the host, doing something other than ‘hosting’ can take away from your interacting with your guests and enjoying the event. You’ll also be able to take part in the fun, making it memorable, even for you. Remember that your event type dictates what type of games can fit in, but here are a few games and fun activities most Miami events include:

• Lawn bowling (Best for corporate events)

• Scavenger hunt (great for weddings and birthdays)

• Beach volleyball (for beach or sport-themed events)

Note that most games suit children's parties. Just ask your Miami event planner for ideas on what’s worked best for their past clients. 

A Special (and Decorated) Photo Booth

Finally, but certainly not least fun, is a photo booth (or a designated place for people to take pictures). If you want people to preserve memorable moments from your event, it’s highly recommended that you include a photo booth or photoshoot area when planning your party. 

Also, if your goal is to get engagement and brand visibility on social media, your guests can upload great photos to share, increasing the awareness of your event. If you have a message to pass across, adding this message as a backdrop for the photo booth (or photo area) is best. This is a great idea for corporate events, weddings, or birthdays. 

Urban PopUp Events: South Florida’s Top Event Planner

Are you looking for an event planner who knows how to plan a flawless and sophisticated event from beginning to end? Then, Urban PopUp Events is where you should go. Based in South Florida, and serving Miami, Fort Lauderdale, and Palm Beach, our design studio brings a unique and creative flair to every event. Our team is rooted in luxury, sophistication, and refinement, so you can rest assured that your event will be an unforgettable experience. 

We work directly with customers and vendors, so we know how to meet your needs and give you the event you have pictured. Plus, getting started is super easy! All you need to do is visit our official website and schedule an appointment, and we’ll be on the way to making your event a reality.

The Ultimate Guide to Party Rentals in Miami

Are you planning your next event in Miami? Then you’ve come to the right place! This article will be your guide to party rentals in Miami. Helping you to make the best selection for your event. As professional event planners, we understand the importance of having an event run smoothly and ensuring an amazing guest experience from beginning to end.

Lucky for you, Miami offers various types of rentals suited for different event types - no matter the occasion. From children's parties to weddings or even a bridal shower, here are 8 things you need for every event:

Decoration

No matter what party you intend to have, a decor service is needed. That’s because decorations always transform a space from ‘ordinary’ to ‘magical,’ matching your event’s theme. In other words, the decorations are so important because they determine the mood of your guests as soon as they walk in. That’s why it’s vital to hire or rent decorations from experienced party rental companies in Miami or work with an Event Planner who offers decor rentals.

Furniture

The best part of a well-planned event is giving your guests options. This also includes the option to stand, dance, or just sit and relax. Even if your party is designed to be standing and socializing (for example a cocktail hour), it’s helpful to provide a separate space for guests to relax if they need a break. In the same way, you’ll need tables, stools, and beach beds if you’re having a beach party. Remember that the furniture you need will depend on the type of event you’re hosting. For example, a kid’s birthday party may need more colorful and playful items, while a wedding might need items that are more luxurious and sleek. 

Music

Music choices are as unique as each event in Miami, reflecting the city’s rich cultural diversity. The type of gathering often guides the music style and setup—whether you choose a live band, a DJ, or curated playlists. Celebrations like weddings, birthdays, graduations, or bar mitzvahs usually welcome a variety of music styles, while events like seminars, baby showers, or religious gatherings may call for specific tunes played through a speaker. Whatever the occasion, planning the right music is key to setting the perfect atmosphere. Why is this on a list for rentals? Well, that depends on what items you plan to outsource to a DJ versus providing yourself. If you’re DIYing your music you will need rentals such as a microphone and other audio equipment, especially if they are not provided by your venue. If you’re hiring a DJ, which we at Urban PopUp Events highly recommend, then you can ignore this one. 

Lighting

Similar to the music, you also need to pay attention to your event's lighting. Don’t feel limited by the lighting at your venue. Get creative colorful LED lights, tiki torches, balloon lights, or even chandeliers - to name a few. If you’re working with a Miami Event Planner they will be full of ideas of how you can even use lighting to make a less desirable venue decor look like a million-dollar event space.

Food & Drinks

The importance of food and drink should go without saying, but we do have to cover it when discussing planning a party. Similar to lightning rentals, you will need to rent items for your food and drinks if you’re providing the food for your event as opposed to hiring a catering service. In our experience, we encourage clients of Urban PopUp Events to work with a reputable caterer from our preferred list. This ensures that food safety and handling is not a concern. However, adding a little touch of Miami to the party can be done through a few strategic rentals such as:

• Having a chocolate or alcohol fountain at the food table.

• Renting a snack cart so your guests can choose from various freshly made snacks. 

• Wine barrel rental for aesthetics and unlimited wine.

• Renting themed-colored snack tables to match the colors of the day.

• A popcorn machine rental, especially if you’re hosting a movie or awards-themed event.

• Cotton candy and snow cone machine rental for kids or a picnic event.

• Ice-cold lemonade stand rental for summer parties and events.

Games and Activities

Even with a perfectly planned schedule for your event, adding a few interactive activities can enhance the experience for everyone. Not only does it relieve some of the pressure to keep guests entertained constantly, but it also lets you join in on the fun. Here are some ideas to keep your guests engaged:

• Bounce Houses – Perfect for keeping kids entertained.

• Karaoke Machines – Bring out the singer in everyone!

• Game Rentals – Options like arcade games, table tennis, mini golf, air hockey, and video games are great for guests of all ages.

• Fun Activity Rentals: For a memorable experience, think mechanical bull rides, dunk tanks, rock walls, and water slides.

• Interactive Games – Ideal for seminars, educational, or religious events.

• Photo Mosaic Walls & Creative Art Elements – Unique ways for guests to contribute to the event’s creative atmosphere.

Photobooth

One of the must-have party rentals Miami hosts often consider is a dedicated photo spot. While your event decor might already be stunning, setting up a designated area for photos ensures guests have a perfect, distraction-free backdrop. This is especially important at corporate events, where professional photos with guests might be a priority. Adding a red carpet to the photo area brings an extra touch of glam and makes every photo memorable!

Restroom

Finally, it’s essential to have a restroom area prepared for your guests—for washing hands, freshening up, or other needs. If your event is at an indoor venue, these facilities are typically available. However, for outdoor gatherings like beach parties or garden picnics, renting a portable restroom is a must to keep guests comfortable and the event running smoothly.

Conclusion: Party Rentals in Miami

Beyond the essentials, there are countless details that can make your event unforgettable. Remembering them all can be overwhelming—that’s why hiring a professional event planner is invaluable.

Urban PopUp Events is a trusted South Florida event planning service, with experience creating memorable events across Broward, Palm Beach, Fort Lauderdale, and Miami. Our goal is to ensure both you and your guests have an incredible experience. Getting started is simple: just reach out to schedule your free consultation today!

7 Reasons You Need a Day-Of Coordinator for your Miami Wedding

Congratulations on your engagement and the start of your beautiful lives together. The city of Miami is a great place to tie the knot, as it’s filled with beautiful art galleries, breathtaking beaches, luxury hotels, and iconic buildings. However, planning a Miami wedding can also be a lot of work with all the options to choose from. Picking out the cakes, venue, meal arrangement, wedding songs, and compiling the guest list. We understand how overwhelming it can get. This is why we highly recommend you include a Day-of Coordinator in your wedding budget.

A skilled Event Planner can make the difference between feeling exhausted and overwhelmed at the end of your event or being able to relax and enjoy every moment with your loved ones.

Below are seven reasons why hiring a Day-Of Coordinator for your Miami wedding is worth the investment:

Peace of Mind

Planning a wedding in Miami is not always a walk in the park. It can be stressful. Even on the wedding day when all the pieces are moving, it doesn’t get easier. But you can make this process seamless by hiring a Day-Of Coordinator. From managing vendors, guests, and timelines, a Day-Of Coordinator takes all the stress off your shoulders.

They’ll oversee all the details, big and small, and make sure the décor is set up correctly, the seating arrangement is as planned, and the ceremony proceeds as planned. That way you don’t have to worry about your guests and vendors, just enjoying your event. 

Day-Of Coordinators are skilled individuals who have handled numerous Miami weddings, and they are usually knowledgeable and keen on ensuring that your big day is perfect. All you have to do is sit back, relax, and enjoy your wedding celebration. 

Stress-free Experience for Your Guests

You do not just need a Day-Of Coordinator for your peace of mind, you also need them to help take care of your guests. If a guest cannot find their way around the venue, a Day-Of Coordinator will ensure everyone is seated at the correct place. They can also assist your wedding photographer with coordinating photos, ensuring everyone is present for your most memorable snaps.

They ensure that all guests are treated well and catered to, while also facilitating a smooth transition between different events such as from your cocktail hour to your reception (without delays!).

Timeline Manager

Having worked side by side with you leading up to your big day, a Day-Of Coordinator guarantees that the entire event stays on schedule. From ushering the guests into the ceremony, photography, food, and the reception. Their presence is a big step towards making sure that everything happens when it’s supposed to. That way, you don’t have to worry about running behind or not having enough time to enjoy a particular moment.

Your wedding could be anywhere in Miami—rustic Villa Woodbine, picturesque Secret Gardens Miami, the historical landmark of Deering Estate, and even on the beach, a Day-Of Coordinator will know how to manage everything.

Coordination of Event Vendors

A Day-Of Coordinator is usually brought in early to help manage your vendor relationships and better understand everyone’s assigned roles and services. In their line of work, they have experience dealing with wedding vendors and can recognize any potential issues quickly, a skill gained from working multiple events.

On the wedding day, they are responsible for connecting with vendors everyone is made aware of event timings, setup locations, and other logistics. In the event of any issues, a Day-of Coordinator can rely on their knowledge and expertise to quickly offer a solution. This means you won’t be getting calls from vendors during your makeup session asking to make last-minute clarifications—your Day-Of Coordinator will take care of that.

Make Your Dream Wedding a Reality

Maybe you grew up imagining what your big day would look like, maybe not. But a Day-Of Coordinator can help bring your wedding vision to life. Share exactly how you would like them to manage your event, and they’ll take it from there. Whether that’s ensuring your flowers are set up exactly how you like them or that the food is prepared like you discussed with your wedding caterer.

A Day-Of Coordinator stays beside you on your wedding day, listening, and making last-minute changes, as needed. It could be a change as little as rearranging the flowers. Just say the word, and they’ll get it done. 

Problem Solving is Easier

Imagine a best man getting drunk or the dress of a Maid of Honour getting ripped - but it doesn’t have to be a concern. Your Coordinator can manage all unexpected issues. A kid having a tantrum during your first dance? A Day-of Coordinator is trained to handle problems like these - big or small - that might arise on your wedding day. Over here at Urban PopUp Events, we like to call our team “Damage Controllers”.

With years of experience under our belt, we are familiar with everything that could go wrong on your wedding day, and have what it takes to fix it. 

Elevate your Wedding Experience

Imagine telling the story of your wedding, and saying you had nothing to worry about? No one made a scene and emergencies were handled without your involvement. The role of a Day-Of Coordinator can never be overemphasized when you desire a stress-free, dreamy Miami wedding.

Conclusion: Day-Of Coordinator for your Miami Wedding

A Day-Of Coordinator is sometimes referred to as the fixer - because in reality, we fix every situation, leaving clients relaxed and happy at their weddings.

Hiring a Day-of Coordinator like goes beyond having someone to watch your back, and ensure everything goes as planned; it’s also about enjoying your wedding day and your guests leaving with heartfelt stories that aren’t about a disaster. Having a professional to oversee the affairs of your big day leaves everyone happy—the vendors, guests and the couple. So, while making plans for your Miami wedding, do well to include a Day-Of Coordinator like Urban PopUp Events.

Top 6 South Florida Wedding Venues for Outdoor Ceremonies

Weddings are among those magic moments that make life quite exciting. That is why we, at Urban commit with all our hearts to making your wedding a dream come true. From the tiniest details of planning to the smooth running of the big day, we band together to make something genuinely unforgettable happen—and we believe it all starts with the right venue.

The wedding venues in South Florida are adorned with palm trees gently swaying in the breeze, set against the backdrop of a sunset that is simply breathtaking. These locations run from beachfront escapes to elegant garden estates and offer everything you might need to turn your dream of an open-sky wedding into a reality. So, are you ready to find 'the spot'? Read on to find 6 unique South Florida wedding venues for outdoor ceremonies that promise to make your big day as beautiful as you've envisioned.

And if you’re ready to start planning, contact us - we work closely with clients who are looking for the perfect venue to host their happily ever after.

Vizcaya Museum and Gardens – Miami

If your idea of a wedding involves European-inspired gardens, opulent architecture, and peaceful waterfront views, then the Vizcaya Museum & Gardens should be at the top of your list. This South Florida wedding venue is dedicated to classic, old-world elegance, which makes your ceremony instantly royal. While you can recite your vows in stunningly landscaped gardens, surrounded by lush greenery, statues, and fountains, you’d also have the shimmering Biscayne Bay as your backdrop. As one of South Florida’s best cultural venues, this location blends historical significance with natural beauty, making it perfect for a grand wedding celebration. With the different areas available, Vizcaya Museum and Gardens can accommodate 1000 guests.

The Addison – Boca Raton

Already, many couples looking for a truly romantic, luxurious, and full-of-character wedding find Addison to be one of the best South Florida wedding venues. Located in Boca Raton, this estate is soaked in historical significance. It is famous for its grand banyan trees, luxurious architecture, and warm courtyards, making it even more perfect for holding an outdoor ceremony under the sky.

The Addison boasts enchanting outdoor spaces, such as the courtyard - adorned with ancient banyan trees that form a natural canopy over the ceremony area. In a single word, The Addison is the epitome of a whimsical, fairy-tale wedding venue. With exceptional catering services and the capacity to host between 40 to 600 guests, it's a dream come true for any couple. 

Morikami Museum and Japanese Gardens – Delray Beach

The strength of this wedding venue is its peaceful and truly unbelievable scenery for taking pictures. Looking like a scene straight out of a heavenly movie, this one-of-a-kind venue is located in Delray Beach and features countless competitive elements. Some of it includes peaceful Japanese gardens, calm koi ponds, and authentic bridges that provide an outdoor ceremony backdrop. The natural beauty is almost awe-inspiring with its green surrounding hills and the sound of water that seems to come from nowhere. On top of this, its combination with traditional Japanese architecture makes the Morikami Museum and Japanese Gardens the perfect backdrop for an unforgettable wedding. This South Florida wedding venue is ideal for an intimate or tranquil outdoor wedding; plus, it holds between 15 to 250 guests!

Deering Estate – Miami

Couples who wish for a historic feel for their wedding and breathtaking waterfront views will find Deering Estate the perfect place for their occasion. This estate, which is up to 444 acres, is located along Biscayne Bay. The venue has a stunning greenery backdrop, architecture that will melt your heart, and breathtaking waterfront views that will blend to make your wedding unforgettable.

For instance, you could exchange your vows in the green gardens or even next to the old estate buildings. Regarding capacities, you have up to 1000 guests comfortably seated outdoors. 

The Kampong – Coconut Grove

Imagine saying 'I do' amid excellent tropical foliage and bright leaves with the outstanding view of Biscayne Bay in sight. As one of the few nature-filled tropical South Florida wedding venues still in existence, The Kampong is an extraordinary botanical garden that gives you a one-of-a-kind spot for your wedding. Located in Coconut Grove, it has 9 acres filled with tropical plants and flowers, making it this chill and unique place for an outdoor wedding. So, if you're a couple after a natural, bohemian vibe for your wedding, then The Kampong is simply incredible. From great plants to its secretive, cozy setting, this space comfortably holds between 25 to 350 guests.

The Palms Hotel & Spa – Miami Beach

The Palms Hotel & Spa offers a private slice of paradise for those who dream of a chic beachfront wedding. This Miami Beach venue combines tropical gardens with ocean views, creating the perfect setting for an outdoor wedding ceremony with the sand between your toes. Think of it this way — you can exchange your vows on the beach or in the beautiful garden area and then celebrate with an al fresco reception under the stars. The Palms’ elegant and tropical vibe makes it an ideal spot for a modern, stylish wedding. Giving a stylish Miami vibe, The Palms Hotel & Spa holds a maximum of 300-350 guests.

Conclusion: South Florida Wedding Venues

Your wedding can be perfect — just how you want it to be…and we can help you. Specializing in creating bespoke wedding experiences, we give you the flexibility to choose a venue that fits your vision—from private beaches to lush gardens, estates, or even your backyard.

We also offer full-service event planning, design, and styling to ensure your big day is exactly as you have dreamt it. With these 6 unique South Florida wedding venues, your dream of an outdoor ceremony will be as breathtaking as you imagined. Take the next step today and make your wedding day one for the books. Are you ready to start planning? Check out Urban for inspiration, guidance, and all the services you need to make your dream wedding a reality. 

Let us help you find the perfect venue!