5 Must-have Party Rentals for Outdoor Events in Miami

Miami, the core of South Florida, is known for its lively, bustling, and unique atmosphere, making it the perfect location for outdoor events. From our rich cultural diversity (lively music, vibrant colors, and flavorful food) to our beachfront, Miami provides breathtaking views and tropical climates, perfect for any event. 

Even if you’ve figured out a South Florida event venue as yet, you still need a few core items to make your event a success. This is where your party rentals come in. Lucky for you, as top South Florida event planners, we have helped many hosts like you plan their events from start to finish. So, in our experience, and among the hundreds of options, these are the five essential party rentals needed for any outdoor event in Miami.

A Tantalizing Food Buffet

Everyone knows a party is incomplete without good food, but you must take things up a notch in South Florida. Having a food buffet for your outdoor event offers your guests a wide range of food options and allows them to enjoy a variety of culinary offerings. 

 Since Miami is known for many flavourful dishes, you can experiment with as many foods as possible. Here are some ideas:

• Empanadas are great appetizers (fillings with beef, chicken, or spinach with cheese).

• Salad and cold dishes, such as watermelon and feta salad.

• Grilled mahi mahi for a tasty main course. 

• Side dishes, like corn on the cob and sweet plantain.

• Lots of desserts (For instance, key lime pie and guava pastries)

• As many beverages as possible (like mojitos and fresh coconut water).

Executing this flawlessly can be stressful, so hiring a professional caterer is best. They will know how to prepare these dishes with a South Florida touch, but they can also let you focus on other fun aspects of your events. To ensure you have the best and most reputable caterer on hand, we recommend working closely with an event planner to coordinate all the logistics. 

A Colorful & Decorated Portable Bar

Speaking of other aspects of your event, your outdoor event in the 305 is incomplete without a portable bar (making it number 2 of the essential party rentals your Miami party will need). A good portable bar will include a countertop for mixing and serving drinks, a cooler and ice bucket, and built-in refrigerators for keeping the drinks cold. Spice things up by adding a variety of drinks — from alcoholic beverages to cocktails, mocktails, juices, and (guess what) sparkling water. 

Adding a colorful touch is also a great idea that’ll tune up the vibe of your event. But remember, every event is different, be sure to match your drinks to the type of event you’re hosting. For example, a children’s party would call for mocktails, lemonades, coconut water, and fruit juices. On the other hand, a bachelorette party can have all the rum and mojitos Miami has to offer. 

Dazzling and Decorative Lighting

Lighting can make or break an event space — regardless of what time of day you’re hosting your event. But what gets you the most impact is doing things beyond the standard lighting features. Decorative lights can add a unique touch to any classic event design, transforming a simple venue into breathtaking and unforgettable scenery. 

Think about it — when done well, lighting can also help you emphasize a centerpiece, the center stage, or a unique element like a dance floor. For instance, you can use red and pink lights to accentuate a romantic vibe for a Valentine’s event, while you can use bright lights to demarcate the dance floor from the rest of the room. 

Another great thing about decorative lights is that they can give your event a unique theme. For instance, tiki lights can give your event a traditional, native tone, while neon lights tell a different story. You can also incorporate these lights into the entire venue decor, adding lights to small details, including drinks. However, when working with lights, ensure you’re not DIYing them alone - especially industrial lighting features. We recommend working with professionals like the team at Urban PopUp Events to avoid hazards and accidents. 

Games and Fun Activities

When you think of part rentals for outdoor events games might not be the first thing that comes to mind. But no matter what type of event you’re hosting, you’ll need to engage up your guests, and what better way to do that than to hire a games rental service? 

Plus, as the host, doing something other than ‘hosting’ can take away from your interacting with your guests and enjoying the event. You’ll also be able to take part in the fun, making it memorable, even for you. Remember that your event type dictates what type of games can fit in, but here are a few games and fun activities most Miami events include:

• Lawn bowling (Best for corporate events)

• Scavenger hunt (great for weddings and birthdays)

• Beach volleyball (for beach or sport-themed events)

Note that most games suit children's parties. Just ask your Miami event planner for ideas on what’s worked best for their past clients. 

A Special (and Decorated) Photo Booth

Finally, but certainly not least fun, is a photo booth (or a designated place for people to take pictures). If you want people to preserve memorable moments from your event, it’s highly recommended that you include a photo booth or photoshoot area when planning your party. 

Also, if your goal is to get engagement and brand visibility on social media, your guests can upload great photos to share, increasing the awareness of your event. If you have a message to pass across, adding this message as a backdrop for the photo booth (or photo area) is best. This is a great idea for corporate events, weddings, or birthdays. 

Urban PopUp Events: South Florida’s Top Event Planner

Are you looking for an event planner who knows how to plan a flawless and sophisticated event from beginning to end? Then, Urban PopUp Events is where you should go. Based in South Florida, and serving Miami, Fort Lauderdale, and Palm Beach, our design studio brings a unique and creative flair to every event. Our team is rooted in luxury, sophistication, and refinement, so you can rest assured that your event will be an unforgettable experience. 

We work directly with customers and vendors, so we know how to meet your needs and give you the event you have pictured. Plus, getting started is super easy! All you need to do is visit our official website and schedule an appointment, and we’ll be on the way to making your event a reality.